10.194 Preliminary PUD Plan – Neighborhood Meeting Requirement.
(1) Purpose of Neighborhood Meeting Requirement for Preliminary PUD Plans. To ensure neighborhood knowledge of proposed development and to provide an opportunity for direct communication, the applicant shall present the development proposal at a neighborhood meeting prior to submitting the land use application to the Planning Department. The applicant shall arrange and conduct the neighborhood meeting. City staff need not attend. Attendees shall be asked to sign a signature sheet and provide their mailing address. Attendance at the neighborhood meeting does not give an attendee legal standing for appeal.
(2) Neighborhood Meeting Presentation, Preliminary PUD Plans. The presentation at the neighborhood meeting shall include at a minimum the following:
(a) A map depicting the location of the subject property proposed for development; and,
(b) A visual description of the project including a tentative site plan, tentative subdivision plan and elevation drawings of any structures, if applicable; and,
(c) A description of the nature of the proposed uses and physical characteristics, including but not limited to, sizes and heights of structures, proposed lot sizes, density; and,
(d) A description of requested modifications to code standards; and
(e) Notification that attendance at the neighborhood meeting does not give legal standing to appeal to the City Council, the Land Use Board of Appeals, or Circuit Court.
(3) Scheduling and Noticing Neighborhood Meeting, Preliminary PUD Plans. It shall be the responsibility of the applicant to schedule the neighborhood meeting and provide adequate notification of the meeting. The applicant shall send mailed notice of the neighborhood meeting in accordance with the noticing requirements listed in Section 10.124-1. In addition to the affected property owners, the applicant shall also provide notice to the Planning Department. The applicant shall use the Jackson County Tax Assessor’s property owner list from the most recent property tax assessment roll. The notice shall be mailed a minimum of 15 days prior to the neighborhood meeting which shall be held in Medford on a weekday evening. A certificate of mailing attesting to the date of mailing and the name and signature of the agent responsible for mailing said notices shall be prepared and submitted to the Planning Department in accordance with the materials identified in the application for Preliminary PUD Plan. The notice for PUD neighborhood meeting shall include:
(a) Date, time and location of the neighborhood meeting; and,
(b) A brief written description of the proposal; and,
(c) The location of the subject property, including address (if applicable), nearest cross streets and any other easily understood geographical reference, and a map (such as a tax assessor’s map) which depicts the subject property.