2.436 Council Liaison.
(1) At the second regular City Council session, the Council president shall appoint Council liaisons to the following City Boards and Commissions:
Hospital Facilities Authority (2 positions)
Rogue Valley Area Commission on Transportation (RVACT)
Rogue Valley Council of Governments (RVCOG)
Rogue Valley Metropolitan Planning Organization (RVMPO)
Regional Rate Committee (2 positions)
Southern Oregon Regional Economic Development Inc. (SOREDI)
Housing Advisory Committee
Parking Committee
Parks & Recreation Commission
Police Advisory Committee
Transportation Commission
TRADCO
Chamber Board
Travel Medford Board
Medford Water Commission
The role of Council liaison shall include the following:
(a) Secure alternate if unable to attend;
(b) If an alternate is attending, brief alternate regarding materials for meeting and issues that could arise;
(i) Provide regular updates to the entire Council as to the concerns or issues for this board or commission;
(ii) Provide the communication link from the Council to the board or commission;
(iii) Relay Council direction to board or commission to assist them in fulfilling their goals and duties as defined by the Medford Code; and
(iv) Be knowledgeable regarding issues and vision of the board or commission.
(2) Council liaisons shall not be considered members of, nor count towards a quorum of, the board or commission they are appointed to.
(3) Council liaisons shall not deliberate on nor vote on any matter presented to their commission or board. Liaisons are communicators between the volunteer commission/board and the City Council. Liaisons should assist with problems and clarifications which develop, but should not stifle the work of the commission/board.
(4) With respect to City boards and commissions that make quasi-judicial decisions that can be appealed to the City Council, Council liaisons shall not participate in any discussion of the matter that can be appealed. These types of Boards and Commissions include but are not limited to: Site Plan and Architectural Commission, Planning Commission, Landmarks and Historic Preservation Commission.
(5) When the City Council is sitting as the Board for the Urban Renewal Agency, no Council liaison will be appointed.
(6) Some boards and commissions are not City of Medford boards and commissions, but instead include a member from the governing body of the City as a voting member of the board or commission. In these instances, the council member may act as a voting member of the Board, not as a council liaison. Those council members, when appropriate, should obtain direction from the entire council prior to voting on a matter. Staff appointed as representatives, including alternates, to such boards and commissions shall follow the guidelines of this subsection.