2.529 Pre-opening Modification or Withdrawal of Bids.
(1) Modifications. Bids once submitted may be modified in writing prior to the time and date set for bid opening. Any modifications shall be signed by an authorized officer, and state that the new document supersedes or modifies the prior bid. Telegraphic, facsimile, or similar modification shall not be accepted. To ensure the integrity of the bidding process, the envelope containing any modifications to a bid shall be marked as follows:
Bid Modification
Bid Number or Other Identification
(address)
(2) Withdrawals.
(a) Bids may be withdrawn by written notification on company letterhead signed by an authorized person and received prior to the time and date set for opening. Bids also may be withdrawn in person prior to the scheduled bid opening upon presentation of appropriate identification. Telegraphic, facsimile, or similar withdrawal shall not be accepted.
(b) Unopened bids withdrawn under subsection (a) above, may be released to the bidder after voiding any date and time stamp used.
(c) Requests to withdraw bids shall be marked as follows:
Bid Withdrawal
Bid Number or Other Identification
(address)
(3) Documentation. All documents relating to the modification or withdrawal of bids shall be made a part of the appropriate bid file.