2.555 Availability of Award Decisions.
(1) Contract Documents. A signed purchase order, price agreement, or contract document, as applicable, shall be sent to the successful bidder.
(2) Notification of Unsuccessful Bidders. Unsuccessful bidders need not be notified. Tabulations of awarded bids may be obtained for a nominal charge in person or by submitting to the City a written request stating the bid number and a self-addressed, stamped envelope.
(3) Availability of Bid Files. Completed bid files shall be available for public review at the City.
(4) Copies from Bid Files. Copies of material from bid files, other than previously described tabulation sheets, may be obtained upon payment of a reasonable copying charge.
(5) Retention of Documents. Original documents shall be retained as follows:
(a) All service contracts must be kept for two years after the contract has been completely performed.
(b) Capital contracts must be kept permanently.
(c) Goods contracts must be kept for seven (7) years after delivery of the goods.
(d) The award record shall be kept for the same period as the contract.
(e) For unsuccessful bids, the signed bid form showing quantities and prices shall be retained for one (1) year after award.