2.599 Telecommunications Systems Contracts

2.599 Telecommunications Systems Contracts.

(1) Contracts for acquisition of telecommunications system hardware and software may be let using alternate competitive procurement methods subject to the following conditions:

(a) If the contract amount does not exceed $50,000, the City shall as a minimum obtain competitive quotes. Prior to selection of a vendor reasonable efforts will be made to solicit proposals from three or more vendors. Justification of award shall be documented and become a public record of the City.

(b) If the contract amount exceeds $50,000, the City may use the request-for-proposal process (Section 2.563) and shall solicit written proposals. Solicitation shall be requested from appropriate vendors appearing on lists compiled by the manager or by advertising.

(2) The telecommunications solicitation authorized in subsection 1(b) shall:

(a) State the contractual requirements in the solicitation document;

(b) State the evaluation criteria to be applied in awarding the contract and the roles of any evaluation committee. Criteria that would be used to identify the proposal that best meets the City's needs may include, but not be limited to cost, quality, service, compatibility, product reliability, operating efficiency, and expansion potential;