2.513 Public Notice | Medford Municipal Code

2.513 Public Notice.

(1) Distribution. Bid documents or notices of the availability of bid documents shall be mailed or otherwise furnished to a sufficient number of bidders for the purpose of securing competition.

Notices of availability shall indicate where, when, and for how long the bid documents may be obtained; generally describe the supply, service or construction desired; and may contain other appropriate information. The manager may charge a fee or require a deposit for the bid documents.

(a) Unless exempted every formal solicitation of bids shall be advertised on the City of Medford website. An abbreviated advertisement directing bidders to the website for bid shall be published at least once in at least one newspaper of general circulation in the city and in as many additional issues and publications as the manager may determine to be necessary or desirable to ensure competition. If the contract is for a public improvement with an estimated cost in excess of $125,000, the advertisement shall be published in at least one trade newspaper of general statewide circulation.

(b) All website advertisements for bids shall state:

(i) If the contract is for a public work, that no bid will be received or considered unless the bid contains a statement by the bidder that the provisions of ORS 279C.800 to 279C.870 or the Davis-Bacon Act (40 USC 276a) are to be complied with.

(ii) The date and time after which bids will not be received, which date shall not be less than five (5) days after the date of the last publication of the website advertisement;

(iii) The date that prequalification is a requirement;

(iv) The character of the work to be done or the items to be purchased;

(v) The office where contract terms, conditions and specifications may be seen;

(vi) The name and title of the person designated to receive bids;

(vii) The date, time, and place that bids will be publicly opened.

(viii) That each bid must contain a statement as to whether the bidder is a "resident bidder" as defined in ORS 279A.120(1)(6);

(ix) That the City may reject any bid not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any or all bids upon a finding of the City that it is in the public interest to do so;

(x) Whether or not a contractor or subcontractor must be licensed under ORS 468A.720 to do asbestos abatement work; and

(xi) That no bid for a construction contract shall be received or considered unless the bidder is registered with the Construction Contractors Board or licensed by the State Landscape Contractors Board as required by ORS 671.530.